Fuller Seminary Student Handbook

Handbook > Student Records > Access and Privacy (FERPA)

Access and Privacy (FERPA)

Notification of Rights under FERPA. The Family Educational Rights and Privacy Act (FERPA) afford students certain rights with respect to their education records. These rights include:

  1. The right to inspect and review the student’s education records within 45 days after the day the seminary receives a request for access. A student should submit to the Registrar’s Office a written request that identifies the record(s) the student wishes to inspect. The Registrar’s Office will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the Registrar’s Office, it will advise the student of the correct office to whom the request should be addressed.
  2. The right to request the amendment of the student’s education records that the student believes is inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA. Please note that this does not apply to grades.
    – A student who wishes to ask the seminary to amend a record should write the school official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed.
    – If the seminary decides not to amend the record as requested, the seminary will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
  3. The right to provide written consent before the seminary discloses personally identifiable information (PII) from the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

The seminary may disclose certain information designated as directory information without the student’s prior consent. At Fuller, this information includes the following:

  • student’s name
  • address(es)
  • telephone number(s)
  • Fuller (@fuller.edu) email address
  • school and degree program
  • enrollment status (i.e., whether or not currently enrolled)
  • current class load
  • photograph
  • dates of admission and enrollment
  • home state
  • most recent previous educational institution attended and degrees received
  • Fuller degrees awarded (degree and date)
  • awards, fellowships, and scholarships, including date and amounts, received.

A student may stipulate that this directory information not be disclosed by completing a Request to Withhold Directory Information, which can be found on the Registrar’s Office website.

The seminary may disclose education records without a student’s prior written consent under the FERPA exception for disclosure to school officials whom the seminary has determined have legitimate educational interests. A school official is a person employed by the seminary in an administrative, supervisory, academic, research, or support staff position (including campus safety personnel); a person serving on the board of trustees; or a student serving on an official committee, such as a disciplinary or grievance committee. A school official also may include a contractor outside of the seminary who performs an institutional service or function for which the seminary would otherwise use its own employees and who is under the direct control of the seminary with respect to the use and maintenance of PII from education records, such as an attorney, auditor, or collection agent. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the seminary.

FERPA regulations permit the disclosure of PII from the education records without obtaining prior written consent of the student:

  • To authorized representatives of the U. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or certain State and local educational authorities. Disclosures under this provision may be made in connection with an audit or evaluation of Federal- or State-supported education programs, or for the enforcement of or compliance with Federal legal requirements that relate to those programs. These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf.
  • In connection with financial aid for which the student has applied or which the student has received, if the information is necessary to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid.
  • To accrediting organizations to carry out their accrediting functions.
  • To comply with a judicial order or lawfully issued subpoena.
  • To appropriate officials in connection with a health or safety emergency, subject to certain requirements and limitations.

The right to file a complaint with the U.S. Department of Education concerning alleged failures by the seminary to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202

4/12/2019

Handbook > Student Records > Access and Privacy (FERPA)